Every supplier has its own order day, cutoff, and delivery schedule. OnHand tracks all of it, tells your team exactly what's due today, and works out how much to order — so the shop stops running on one person's memory.
Independent stores don't have the buying-power software big chains use. In practice, someone senior just knows that Thursday is meat day, roughly how much bacon to order, and to double-check when the rep calls.
When that person is away, the process breaks. Orders get missed, or a junior staff member guesses — and over-orders, or under-orders.
OnHand's job is to make that knowledge live in the system, not in one person's head.
No barcode scanners, no POS integration to set up — a tablet on the shop floor and a bit of dropdown configuration.
Opens to what's due today, with an urgency badge if a cutoff is approaching. Nothing due shows nothing — silence is the default.
Tap into a supplier's order and count stock on hand for every line, right from the shop floor — offline-tolerant if the wifi drops.
A deterministic quantity appears next to every count. A starting point, never a decision — always editable before sending.
One explicit confirmation. If that supplier needs sign-off, it waits for a manager first — otherwise it goes straight out. Nothing sends itself.
Every number is computed by a fixed, auditable formula. A store manager can always see exactly why a quantity is what it is.
Order a day early because you're off tomorrow? OnHand knows there's extra real time to cover before the next delivery, and adjusts up — to the hour, not just the day.
A new product starts on your forecast. The first real count backs out what actually sold and corrects it — no drifting for weeks on a bad guess.
A special sells at a different velocity than full price — that shouldn't corrupt the everyday average. Promo lines track independently and revert automatically.
Every count is checked against an estimate. Off by 20% or more, and OnHand won't let it order until someone confirms — catching the wrong-shelf mistake first.
No LLM decides a number, ever. The arithmetic is deterministic and auditable end to end. Reasoning on top — plain-English context, bounded adjustments — is a later, separate layer, and it will still never touch the number itself without a person seeing it first.
Flag any supplier as needing sign-off — the routine bread order can go straight out while the expensive meat order waits. A submitted order sits in the Approvals tab until a manager enters their PIN to approve it or send it back with a reason. No passwords, no logins — same shared-device simplicity as the rest of OnHand.
Every order goes out today as a PDF and CSV by email, straight to your supplier or sales rep. SMS delivery to their phone is on the roadmap for suppliers who'd rather get a text.